Any legitimate Excel user has used VLOOKUP and knows the syntax by heart. (Lookup Value, Array, Column, etc.) But many of these same users have never used INDEX MATCH before. INDEX MATCH is one of several lookup formulas available in Excel. It has certain features that make it superior to VLOOKUP in many situations. Regardless of which method you think is better, (I have my opinion) it is definitely worth it to learn both formulas and have both at your disposal.

Click here for a detailed explanation of why INDEX MATCH is better than VLOOKUP

Please note that INDEX MATCH is designed for vertical lookups, which is the task that VLOOKUP performs. If you need to perform a matrix lookup, consider using one of the more powerful Excel lookup formula combinations such as INDEX MATCH MATCH, OFFSET MATCH MATCH, VLOOKUP MATCH, or VLOOKUP HLOOKUP.

## The VLOOKUP function

First our point of reference: the trusty VLOOKUP formula. VLOOKUP returns a **VALUE** based on a **defined array** and **column reference**. The syntax from Excel is as follows:

=VLOOKUP ( **lookup value** ,** lookup array** , **column** , **range lookup** )

Below is an example of using VLOOKUP to return the value “Shirts” based on the lookup value “1089.”

Our goal was to lookup the **Product** of **ID** “1089″ and VLOOKUP did that without a hitch. So how does INDEX MATCH replicate that functionality?

## The INDEX function

The basic INDEX function returns a **VALUE** based on a** defined array / column** and a **row number**. The syntax from Excel is as follows:

=INDEX ( **array **, **row number** )

Below is an example of using INDEX to return the **value **“Shirts,” assuming that you already know that the value is three cells down on your defined array.

(you also have the option to specify column number, but that isn’t relevant in a basic INDEX MATCH formula)

If you go 3 cells down in the INDEX array, you get the value “Shirts.” But the problem we have when trying to do a lookup is that we typically don’t know what position our return value is located, which in this case is 3. The “3″ needs to come from another formula.

## The MATCH function

The basic MATCH function returns a **NUMBER **based on the relative position of a **lookup value** within a **defined array / column**. The syntax from Excel is as follows:

=MATCH ( **lookup value **, **lookup array **, **match type** )

Below is an example of using the MATCH formula to return the position of “1089″ within our column reference.

Since “1089″ is three cells down in the array, the value “3″ is returned.

## INDEX MATCH

When we combine both the INDEX formula and the MATCH formula, the number that the MATCH formula returns becomes the row number for your INDEX formula.

=INDEX ( **array **, **MATCH formula** )

Below is an example of using the INDEX MATCH to return “Product Type” for our lookup value.

As you can see, it returns the same value we got from VLOOKUP.

## Differences Between the Formulas

One of the key difference with INDEX MATCH is that, rather than selecting an entire array table, you are only selecting the lookup column and the return column of what would be a VLOOKUP array. While not a big deal when it comes to simple lookups, this can definitely become a factor if you are dealing with large files that have thousands of lookups. By limiting your arrays to only the lookup and return columns, you reduce the processing load on Excel. The difference is illustrated below.

The other key difference is that INDEX MATCH formulas work as a right to left lookup, whereas VLOOKUP only works left to right. As you can see in the example below, I can use INDEX MATCH to lookup a value that is to the right of my return value using INDEX MATCH. This is not possible with the VLOOKUP formula, as you would have to rearrange your data set, or copy your lookup column so that it is always to the left of your return value.

I reversed our formula by looking up the ID of the “Shirts” Product Type. I just changed our lookup value and swapped the lookup and return columns.

## Remembering It All

A lot of Excel websites do a poor job of explaining how to use INDEX MATCH. I’m not saying my way is any better, but here’s any easy way to remember how to use the formula, if you don’t want to mess with the detailed explanations and know how to use VLOOKUP. Here’s how I think about the formula as I’m typing it in:

=INDEX ( **Column I want a return value from** , ( MATCH ( **My Lookup Value** , **Column I want to Lookup against** , Enter “0″ ))

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Wow, thanks a lot! Finally I can use it!

And I’d also like to try helping answering question since we share knowledge:

Jenni: “Is it just me, or does index-match not play nice when you want to use auto-filters to sort and re-sort the data? Mine get all messed up, in a way that they didn’t when I’ve used vlookup.”

That happens because the reference moved when you sort the table.

You can simply block the whole column (A:A) instead of just few rows of the columns (A2:A18).

Rachel: “How do I use INDEX MATCH when multiple pages/tabs are involved? Is that possible?”

Yes that is possible. Just simply move to another excel sheet or workbook while you are typing the formula.

sunil Godbole: “I want to find out for last how many months customer have not given order (order value=0)”

You can use =COUNTIF([the whole row],0)

GODFREY: “is there way to have outputs of abbeverations that begin with B using index/match function in excel2007″

You can apply the formula explained above for that, as long as you have the list of the abbreviation code you want.

Ashley: “how can we get this to pull “NO MATCH” or something along those lines so we know the formula is running, there just isn’t a match..”

You can input the formula inside =IFERROR([your formula(index match or any)],”NOT MATCH”) or instead of NOT MATCH you can input anything that you want to replace the error value.

Bharat & Heather:

“but now I want to increment the output by 1 each time the input appeared.”

I’m not really sure what you expect, but if you want to increment you can simply add basic math in the formula. So your sample formula would be =INDEX($B$2:$B$69,MATCH(H26,$F$2:$F$69,0))+1

Naveen Kumar Singh: “Hello, Suppose i have a table, which is includes variable like:_name age sex salary, and each column include 10 values or more than that. So here, Question :- in want to see the largest two person salary including all detail in this way”

You can use =LARGE([salary column],2) for the second largest, and change the number 2 to 1 for the largest.

JRAJU: “if i have 4 columns of data, two columns combined entry, should look up values for the other two columns.

I want to know, which columns should be used for index, and which columns should we use match.”

It depends on what value you want to return. Column you use for index is always the column you want to return the value.

I hope it’d help. If you have any question you can email me to silviafini[at]gmail[dot]com

Maybe we can share knowledge about Excel, because I deal with Excel every minute of every day.

Superb.. One reading and I was sorted. Very nicely explained. This is the first time that I could properly understand index and match function

Good Explanation .

It will be highly appreciated , if you add more examples .

Thanks so much for this tutorial, it’s incredibly helpful in the work that I do. However, I’ve run into an issue with it. I was able to get it to pull the data from one tab onto another properly, and I could use $ to lock the rows and columns to copy and paste it through the whole range. However, when I went to sort after doing this, the row references got completely out of sync and ruined the data table. Is there a way to lock the formula in place after a copy and paste to preserve the data without copying and pasting as values? Thanks!

Wow!

What a great explanation!

I’ve read definitions of Index Match before and always been frustrated. Thanks for explaining it in a way that makes sense to me!

Your way of explanation is effective , good work.

I have a table 20×24500 cells. All info for each product is along one row. I want to enter the product code on another sheet, then I want it to return the product description (column 6) AND where it was made (column 5) in 2 separate cells, giving me 3 cells of data from just entering the product code.

You can use index,match function left OR right. All you gotta do is chuck in the offset function

Wow

This is absolutely perfect! Thank you so much for your simple explanations and useful screenshots. I understood your examples better than any other site.

Yes… Its really easy to understand. Thank You.

Is there any possibility to use two array??

Hmm it looks like your website ate my first comment (it was super long)

so I guess I’ll just sum it up what I wrote and say, I’m thoroughly enjoying your blog.

I too am an aspiring blog writer but I’m still new

to the whole thing. Do you have any recommendations for

newbie blog writers? I’d really appreciate it.

I’m using index-match to look up Unit Name by searching through Property Name first. I have 2 columns one with Property Name and another Unit Name. My questions is, there are 3 property names but more then 10 Unit names for each property. Whenever I use index-match it only looks up first property on the range and copies only first unite name next to that property name. I need excel to copy all units under that property when ever property one is selected. Can you help me with that please.

=INDEX(APT,MATCH(QUERY!$F$3,PropertyforQ,0))

Got it on my first try, thanks!

Is it possible to use the INDEX MATCH combination when working with 4 variables? In the past I used the combination with two variables:

=INDEX(Usage;MATCH($C$20;INDEX(ItemNumber;;);0);MATCH(E19;INDEX(Date;;);0))

I entered field names to keep a clear overview of the formulas. The formula I made for 4 variables is this:

=INDEX(PlanData;AND(MATCH($I$9;INDEX(Date;;);0);MATCH($I$7;INDEX(Plan;;);0));AND(MATCH($C$10;INDEX(Mat;;);0);MATCH($B$10;INDEX(Sales;;);0)))

Without respect for the exact cells can anyone tell me whether this formula would work?

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